Dalam dunia kerja, tentunya kamu pernah mendengar istilah resign atau pengunduran diri. Seperti namanya, resign adalah kondisi ketika suatu karyawan melakukan pengunduran diri dari perusahaan karena suatu alasan. Apapun alasannya, ketika mengundurkan diri dari perusahaan, diperlukan adanya prosedur yang sesuai.
Salah satunya adalah dengan menulis surat resign, baik dalam bahasa Indonesia maupun dalam bahasa Inggris. Nah, di artikel ini kita akan membahas lebih lanjut tentang surat resign yang baik dan benar beserta detail yang harus kamu perhatikan. Yuk, simak sampai habis!
Baca juga: 17 Contoh Surat Resign yang Sopan dan Profesional
Apa Yang Dimaksud Surat Resign Dalam Bahasa Inggris?
Pada dasarnya, surat resign bahasa Inggris tak jauh berbeda dengan surat resign pada umumnya. Dilansir dari Indeed, surat resign adalah dokumen resmi yang digunakan untuk menginformasikan kepada atasan dan perusahaan tentang keputusan seseorang untuk berhenti dari posisi atau pekerjaan yang dijalani.
Perbedaan surat resign bahasa Inggris dengan surat pengunduran diri lainnya terletak pada bahasa yang digunakan, sebab beberapa perusahaan mewajibkan karyawannya untuk mengikuti prosedur tertentu, seperti menulis surat resign berbahasa Inggris, ketika akan mengundurkan diri.
Jadi dapat disimpulkan bahwa, surat resign bahasa Inggris adalah dokumen resmi yang ditulis dalam bahasa Inggris sebagai bentuk pemberitahuan formal kepada perusahaan bahwa karyawan berniat untuk mengundurkan diri.
Cara Menulis Surat Resign Bahasa Inggris Yang Baik dan Benar
Surat resign yang baik tentunya akan memberikan kesan positif bagi perusahaan sebelumnya. Di bawah ini adalah cara menulis surat resign yang bisa kamu ikuti.
1. Tulis Salam Pembuka
Dalam menulis surat resign, tentunya kamu harus mencantumkan salam pembuka yang sopan, seperti nama depan dan nama belakang serta jabatan dari HRD perusahaan, seperti “Dear Jane Smith”.
2. Tulis Niat dan Tanggal Pengunduran Diri Kamu
Selanjutnya, kamu juga harus menyertakan segala informasi terkait pengunduran diri kamu, termasuk niat dan tanggal pengunduran diri. Usahakan kamu memberikan surat pengunduran diri dalam waktu kurang dari dua minggu, ya! Agar perusahaan bisa memiliki waktu untuk mencari penggantimu. Contohnya seperti:
“I am writing to formally notify you of my resignation from the position of [job title] at [company name]. My last day with the company will be [date].”
3. Sertakan Alasan Keluar
Setelah menulis niat dan tanggal pengunduran diri, kamu juga harus menyertakan alasan kenapa kamu keluar dari perusahaan. Kamu tidak perlu menjelaskan alasan yang terlalu personal kok, cukup berikan alasan yang sopan dan profesional. Contohnya seperti:
“I have been offered another role that will halve my daily commute and allow me to spend more time with my family outside of working hours”
4. Tulis Apresiasi Dan Ucapan Terimakasih Di Bagian Akhir
Selain memberikan alasan yang baik dan sopan, kamu juga harus mengucapkan terimakasih dan apresiasi kepada perusahaan, sebab memberikan ucapan terimakasih dapat meninggalkan kesan positif dari kamu kepada perusahaan.
“During my time at [company], I have learned a lot and grown professionally. Thank you for all of your guidance and support during my employment.”
5. Tulis Permohonan Maaf
Jangan lupa untuk menyertakan permohonan maaf atas segala kesalahan yang kamu lakukan selama menjadi karyawan di perusahaan. Contohnya seperti:
“However, I also feel it is important to apologize for [briefly explain, if necessary, what you’re apologizing]. This decision was not made lightly, and I deeply regret any inconvenience my resignation might cause to the team.”
6. Tawarkan Bantuan dan Kontak
Kamu bisa menawarkan bantuan yang kamu bisa lakukan untuk memastikan proses transisi dapat berjalan dengan baik. Contohnya seperti
“Please feel free to contact me with any questions about the projects I have been working on. I am happy to help in any way I can with the transition process.”
Hal Yang Perlu Diperhatikan Dalam Surat Resign Bahasa Inggris
1. Gunakan Bahasa Yang Sopan
Sekalipun kamu sudah sangat akrab dengan manager atau HRD, tetap gunakan pemilihan bahasa yang sopan dan profesional, ya!
2. Perhatikan Penulisan Grammar
Penulisan grammar mungkin jadi hal yang perlu kamu perhatikan, terutama dalam menulis surat resign berbahasa Inggris, agar manajer yang membaca bisa lebih mudah memahami isi di dalam surat pengunduran diri kamu.
3. Jangan Menceritakan Hal-Hal Yang Bertele-Tele dan Terlalu Pribadi
Hindari untuk menceritakan sesuatu yang terlalu personal dan terlalu panjang. Karena merupakan dokumen yang sifatnya formal, usahakan untuk menulis surat resign dengan jelas, ringkas, dan to the point.
4. Berikan Surat Resign Jauh-Jauh Hari
Selain itu, kamu juga perlu menghindari memberikan surat resign secara mendadak. Nah, biasanya beberapa perusahaan menerapkan one month notice bagi para karyawan yang ingin mengundurkan diri.
5. Gunakan Format Surat Resign Yang Baik dan Benar
Meskipun ditulis dalam bahasa Inggris, kamu juga perlu memperhatikan format surat pengunduran diri yang sesuai, seperti menyertakan header atau kepala surat, tanggal ditulisnya surat, nama perusahaan dan alamat perusahaan, salam pembuka, isi surat, penutup, hingga tanda tangan.
Contoh Surat Resign Bahasa Inggris
Masih bingung untuk menulis surat resign bahasa Inggris yang baik dan benar? Tenang, Dealls sudah merangkum beberapa contoh surat resign dalam bahasa Inggris yang bisa kamu jadikan sebagai referensi.
1. Contoh Surat Resign Bahasa Inggris Pada Umumnya
Dear [Manager’s Name],
Please accept this letter as formal notification of my intention to resign from my position as [job title] with [company name]. My final day will be [date of last day] as per my notice period.
I would like to thank you for the opportunity to have worked in the position for the past [time in employment]. I have learned a great deal during my time here and have enjoyed collaborating with my colleagues. I will take a lot of what I have learned with me in my career and look back at my time here as a valuable period of my professional life.
During the next [notice period in weeks], I will do what I can to make the transition as smooth as possible and will support in whatever way I can to hand over my duties to colleagues or my replacement. Please let me know if there is anything further I can do to assist in this process.
Sincerely,
[Your Name]
2. Contoh Surat Resign Bahasa Inggris Sederhana
Dear [Manager's Name],
I would like to inform you that I am tendering my resignation from my role as [current job title] at [company name]. My last day will be on [dd/mm/yy], [two-weeks / a month] from today.
If I can be of any assistance in this transition period, please let me know. I wish you and everyone at [company name] all the best.
Sincerely,
Your signature
Your name
3. Contoh Surat Resign Bahasa Inggris Untuk Alasan Personal
Dear [Manager’s name],
It is with reluctance that I'm writing to inform you of my decision to tender my resignation from [company name] as [current job title]. My last day of work will be [two-weeks / a month] from today, on [dd/mm/yy].
I cannot thank you enough for all the help and support you have given me during my time with the company. I appreciate all the valuable experience and the moments shared with my colleagues and bosses.
During my notice period, I’ll do everything possible to ensure a smooth wrap up of my current duties and hand over my existing projects to my team members.
Please let me know if there’s anything else I can do to ensure a smooth transition. I hope that I can reach out to you for a reference in the future when I return to work. I look forward to seeing you again outside of the office as friends.
Sincerely,
Your signature
Your name
4. Contoh Surat Resign Bahasa Inggris Disertai Permintaan Maaf
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date][Manager's Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]Dear [Manager's Name],
I hope this message finds you well. I am writing to formally submit my resignation from my position as [Your Job Title] at [Company Name], effective [last working day, typically two weeks from the date of the letter].
This decision was not an easy one, and I deeply regret any inconvenience my departure may cause to the team and ongoing projects. Please accept my sincere apologies for any disruption this may create.
Working at [Company Name] has been a rewarding experience, and I am grateful for the opportunities I’ve had to learn, grow, and contribute to the organization. The support from you and the team has been invaluable. However, after careful consideration, I’ve decided to pursue [reason for leaving, e.g., a new career opportunity, personal commitments, etc.].
I am committed to ensuring a smooth transition during my remaining time. Please let me know how I can assist in training a replacement or handing off my responsibilities.
Thank you once again for the trust and support you’ve shown me throughout my time here. I hope to stay in touch and look forward to crossing paths again in the future.
Sincerely,
[Your Name]
5. Contoh Surat Resign Bahasa Inggris Ketika Sudah Mendapatkan Pekerjaan Baru
Dear [Manager’s name],
I am writing to inform you that I will be leaving my current role as [job title] at [company name] in [two -weeks / a month]. After a thoughtful consideration, I’ve decided to resign from my position at [company name] to pursue my career goals with another firm.
According to my employment contract, my last working day after clearing my balance annual leave days will be [dd/mm/yy].
I’m grateful for the opportunities and experiences the company has given me throughout the years. I truly appreciate all the valuable skills that I’ve acquired during my time at [company name], all of which I will take with me throughout my career.
Please let me know how I can help make this transition easier. I wish the business success in the future.
Sincerely,
Your signature
Your name
6. Contoh Surat Resign Bahasa Inggris Karena Alasan Sakit
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date][Recipient's Name/Manager's Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]Subject: Resignation Due to Health Reasons
Dear [Recipient's Name/Manager's Name],
I hope this message finds you well. With a heavy heart, I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective [last working day, typically two weeks from the date of this letter].
This decision was not made lightly, but it has become necessary due to health issues that require my full attention and care. After consulting with my healthcare providers and carefully considering my circumstances, I have concluded that stepping back from my professional responsibilities is the best course of action for my recovery and well-being.
I am deeply grateful for the opportunities I have had to contribute to [Company Name] and for the support and encouragement I have received during my time here. Working alongside such talented colleagues has been an enriching experience, and I value the professional growth I have achieved under your leadership.
I am committed to ensuring a smooth transition during my notice period. Please let me know how I can assist in transferring my responsibilities or training a successor to minimize any disruption to the team.
Thank you for your understanding and support during this difficult time. I hope to stay in touch and remain part of the [Company Name] family in spirit.
Wishing you and the team continued success.
Sincerely,
[Your Full Name]
7. Contoh Surat Resign Bahasa Inggris Karena Alasan Melanjutkan Pendidikan
Subject: Resignation Letter
Dear [Manager's Name],
I hope this message finds you well. I am writing to formally resign from my position at [Company Name], effective [Last Working Day, typically two weeks from the date of this letter].
This decision comes after careful consideration, as I have decided to pursue further studies abroad to advance my personal and professional growth. While I am excited about this new chapter, it was not an easy decision to step away from a company and team I deeply respect and enjoy working with.
I am truly grateful for the opportunities I have had at [Company Name]. Working here has provided me with valuable experiences, skills, and friendships that I will carry forward in my journey.
In the coming weeks, I am committed to ensuring a smooth transition. Please let me know how I can assist in handing over my responsibilities or training a successor.
Thank you once again for your guidance and support during my time here. I hope to stay in touch, and I look forward to sharing updates on my future endeavors.
Wishing you and the team continued success.
Best regards,
[Your Full Name]
[Your Contact Information, if needed]
8. Contoh Surat Resign Bahasa Inggris Karena Alasan Pengembangan Karier
Dear [Manager’s name],
Please accept this as an official notice of my resignation. I am writing to inform you that I am ending my employment as [current job title] at [company name]. My last day in the company will take effect on [dd/mm/yy], after serving my notice period.
I have decided to take a step to embark on a new path in my career that I’m passionate about.
I appreciate all the opportunities the company has provided me for these past years.
I believe that the skills I have acquired will be of great value to me in the future. I will do my best to ensure a smooth transition process and make all details, information and current projects available to the person taking over my role after I leave.
I wish the company success in the future.
Sincerely,
Your signature
Your name
9. Contoh Surat Resign Bahasa Inggris Ketika Sudah Memberikan Pemberitahuan Sebelumnya
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from [company], effective [date]. I understand that transitioning a new person to the role of [position] will take some time, and I would like to provide as much notice as possible.
During my time at [company], I have learned a lot and grown professionally. Thank you for all of your guidance and support during my employment.
Please feel free to contact me with any questions about the projects I have been working on. I am happy to help in any way I can with the transition process.
I wish you all the best for your continued success.
Sincerely,
[Your Name]
10. Contoh Surat Resign Bahasa Inggris Karena Alasan Ingin Merawat Anak
June 15, 2024
Dear [manager name]
This letter is to notify you that I am resigning my position at Company Name], effective [Last Working Day, typically two weeks from the date of this letter].
The past two years have been an amazing experience. I appreciate the opportunities you've given me to learn and grow, and I value all of the professional relationships I've developed here. I hope to stay in touch.
This decision was not made lightly, but I feel it is necessary to dedicate my time and energy to taking care of my [parents/children], who require my attention at this stage. Family is incredibly important to me, and I believe this is the right step to ensure I can provide the care and support they need.
I want to express my heartfelt gratitude for the opportunities, support, and growth I have experienced during my time at [Company Name]. It has been a privilege to work with such a talented and supportive team.
Please let me know if there's anything I can do to help during the transition period. I can be reached at [email protected]. I wish you and the company the best.
Thank you for your understanding and support. I hope to stay in touch, and I wish the company continued success.
Best regards,
[Your Full Name]
[Your Contact Information, if needed]
Itu dia beberapa contoh surat resign yang bisa kamu jadikan sebagai referensi. Semoga bermanfaat bagi karier kamu kedepannya, ya!
Tak perlu risau, jika kamu sudah yakin untuk resign, tapi belum memiliki pekerjaan pengganti, Dealls punya berbagai lowongan kerja untuk kamu.
Di sini terdapat lebih dari 1000 lowongan kerja terbaru dari berbagai perusahaan ternama dengan kesempatan diterima yang lebih besar!
Yuk, kembangkan karier impianmu bersama Dealls!
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