HR Administrative

Job Summary:

HR Admin is responsible for supporting the day-to-day operations of the Human Resources department, particularly in administrative tasks related to employee data management, system access, contract handling, payroll coordination, and offboarding processes. This role plays a key part in ensuring HR processes run efficiently and in compliance with company policies and procedures.

Key Responsibilities:

1) Oracle Access Handling:

• Manage and process Oracle system access requests, including RFP (Request for Payment), invoicing, and employee claim reimbursements.
• Ensure timely and accurate documentation and follow-up for all system-related transactions.

2) Personnel File Management (Manual P-Files):

• Maintain and update manual personnel files in accordance with company documentation standards.
• Ensure confidentiality, accuracy, and completeness of employee records.

3) PKWT & Agreement Recycle:

• Monitor, organize, and process PKWT (Perjanjian Kerja Waktu Tertentu) and other employee agreements.
• Ensure timely renewal or termination of contracts in compliance with regulations and internal guidelines.

4) Payroll General Process Support:

• Assist in collecting and validating payroll data (e.g., attendance, overtime, deductions).
• Coordinate with Finance or Payroll team to ensure timely salary processing.

5) HR Letter Issuance:

• Prepare and issue HR-related letters such as recommendation letters, employment verification, or other requests from employees.

6) Operational HR Support:

• Provide administrative support for HR team operations, including meeting coordination, documentation, and logistical support for internal HR activities.

7) Offboarding Process:

• Assist in managing the employee offboarding process, including exit documentation, clearance coordination, and final settlement documentation.
• Ensure proper communication and data updates related to exiting employees.