Facility Coordinator

Soft Services:

• Coordinate and oversee office relocation processes, including planning, vendor coordination, asset inventory, and ensuring minimal disruption to daily operations.

Hard Services & Safety:

• PPM 52W – setup, manage, and coordinate for the plan and execution (HVAC, lighting and Electrical Panel)
• Office health and safety checking (Fire Extinguisher, Emergency doors, emergency light, exit sign, evacuation route, lighting, etc)
• Response to environment & safety issues to be informed to client and providing action plan

Office Support Services:

• Manage temporary access badge
• Manage help desk (Work Order, and provide trending report)
• Finance (AR process, AP process, Budgeting, Accruals, and Reporting)
• Operation (daily site walkaround, office & pantry supplies management, handling complain, event management, tracking inbound and outgoing mail, food and drink arrangement for meeting, etc)
• Reporting (preparing daily, weekly, MMR, and QBR) 
• Prepare monthly report and present to client
• Liaison with workplace provisioning staff in relation to churn coordination, assisting with tasks related to facilities management
• Liaise with Site security, including guard services and access control systems
• Landlord coordination - Liaise with Building management for work permits & schedule PPM
• Vendor Management (sourcing and negotiation)
• Ensure proper documentation to be “Audit Ready”