Executive Assistant
Fett Music
- Penuh waktu
- Hybrid • Bali
- Rp5.000.000 – 15.000.000
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Deskripsi Pekerjaan
- Work closely with the two founders and another executive assistant, with each EA primarily supporting one of the founders.
- Manage founders’ calendars, schedule meetings, and handle communications.
- Organize paperwork, maintain an accurate filing system and ensure all documents, meeting notes and reports are formatted correctly and meet quality standards.
- Arrange segments of the travel plans and manage specific personal tasks for the founders.
- Handle sensitive information with discretion and maintain confidentiality.
- Act as a liaison between founders and internal/external stakeholders including accounting firm, legal firm, banks and tax advisor occasionally.
- Assist in preparing documents (including financial), reports, and presentations for the founders.
- Track expenses, and manage financial records accurately.
- Stay updated on local and founders’ home country regulations to assist them complying with various regulatory requirements and paperwork.
- Lead and coordinate projects across operations department as needed.
- Support HR-related projects and participate in departmental meetings.
Kualifikasi
- At least 2 years (ideally 3+ years) of experience as an executive assistant. Experience in human resources or project management is highly desirable.
- Proven experience in providing comprehensive administrative support in a high-paced environment.
- Excellent written and verbal communication skills in English; German is a plus (at least C1 level).
- Keen perception, attention to detail, reliability, discretion, and organizational skills.
- Self-motivated, open-minded, communicative, and international-thinking.
- Strong time-management, organization, negotiation and interpersonal skills.
- Ability to prioritize tasks, meet deadlines, and work efficiently.
- Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with collaborative tools (e.g., Dropbox, Slack).
- Willingness to travel occasionally to Europe and other destinations as needed.
- Flexibility to adjust to Germany's time zone for effective communication and coordination.
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Fett Music is a young and ambitious international music management company based in Germany with an outpost in Bali. Our two business scopes are artist & copyright royalty management. On the copyright side, we work with about 80 artists from different genres and collect their copyright royalties. We appreciate a family-style atmosphere and support working remotely whenever it makes sense for the company. In Berlin, Germany, we have an office space and in Bali, Indonesia, we use to work at a co-working space. Our team operates in a dynamic international setting, with members based in Germany, and Bali.
