Strategic Management Office Specialist

Job Summary

Support the Strategic Management Office in assisting the President Director and Senior Management through strategic analysis, project management, management reporting, and stakeholder coordination, including support for digital transformation and commercial improvement initiatives. Translate strategic priorities into actionable initiatives and maintain reliable project and management information with discretion and integrity.

Job Description

Strategic Planning and Analysis

1. Support the development of strategic plans by consolidating market, competitor, and business performance information to provide a reliable analytical basis for management discussions.
2. Conduct market and competitor analysis by reviewing relevant sources, comparing trends, and identifying opportunities and risks to support the assessment of strategic priorities.
3. Analyze business performance by validating inputs, comparing results against relevant plans or benchmarks, and explaining key variances to support strategic decision-making.
4. Translate strategic priorities, including digital transformation and commercial improvement initiatives, into actionable initiative proposals by outlining intended outcomes, key activities, stakeholder inputs, and preliminary milestones for review by the SMO leadership.

Strategic Project Execution

1. Support the execution of assigned strategic and cross-functional projects by coordinating agreed activities with relevant functions to maintain alignment with approved project objectives.

1. Monitor project timelines and milestones by maintaining trackers and consolidating progress updates to provide visibility on delivery status and potential delays.
2. Follow up project issues and outstanding actions by confirming owners and due dates, recording progress, and escalating unresolved blockers to support timely resolution.
3. Coordinate project discussions and follow-up by documenting decisions, clarifying action commitments, and communicating updates to relevant stakeholders to support consistent execution 

Executive Communication and Stakeholder Coordination

1. Prepare management reports, presentations, and supporting materials by consolidating analysis and project updates into clear messages to support executive review and decision-making.
2. Validate reporting inputs by checking accuracy, completeness, and consistency with source information and relevant stakeholders to ensure reliable management materials.
3. Coordinate with internal and external stakeholders by communicating information requirements and submission timelines and following up outstanding inputs to ensure timely preparation of deliverables.
4. Communicate agreed priorities, decisions, and follow-up requirements through appropriate channels to maintain stakeholder alignment and a shared understanding of next steps.

Governance and Information Management

1. Maintain project documentation, action items, and management information by organizing records and updating their status to ensure information remains complete, current, and traceable.
2. Maintain agreed document versions and supporting references by recording changes and organizing source materials to support efficient retrieval and continuity of work.
3. Handle sensitive and confidential information with discretion and integrity by following applicable information-sharing and access requirements to protect management and business information