Procurement Staff

Job Summary

Execute end-to-end purchasing activities by collecting procurement needs, sourcing suppliers, evaluating proposals, negotiating contract terms, and monitoring delivery to ensure timely, cost-effective, and compliant procurement operations that support uninterrupted business activities and optimize supply performance..

Job Responsibility

Strategic Sourcing & Procurement Execution

1. Support procurement needs assessment by assisting in collecting and analyzing spend data, demand patterns, and category trends to identify sourcing priorities and opportunities for cost and risk optimization.
2. Support supplier sourcing activities by facilitating supplier prequalification using standardized evaluation checklist and supporting the update of the approved supplier list on a quarterly basis to ensure compliance and supplier readiness
3. Execute RFP issuance for marketing promotion-related materials by preparing detailed procurement specifications, defining timelines, and ensuring fair and confidential supplier communication to support transparent and efficient sourcing.
4. Evaluate supplier proposals by scoring using weighted criteria, conducting reference checks, and documenting outcomes and recommendation reports to support supplier selection and contracting decisions.
5. Execute contract negotiations by applying negotiation strategies, negotiating pricing and terms, and coordinating internal approvals to secure favorable agreements aligned with company policies.

Procurement Operations & Delivery Monitoring

1. Monitor supplier delivery progress by tracking status through systems or reports, following up on delays, and escalating issues to ensure timely and accurate deliveries.
2. Support goods receipt and inspection by preparing receiving schedules, verifying quantity and quality, documenting and reporting non-conformance goods to ensure supply compliance and accountability.

Supplier Performance & Relationship Management

1. Analyze supplier performance data by collecting on-time delivery and generating supplier scorecards and distributing to relevant stakeholders to support supplier reporting and continuous performance improvement.
2. Support supplier performance review by preparing agendas, reports, and action plan tracking to ensure follow-up on commitments and corrective actions.
3. Support supplier development activities by collaborating on cost reduction, innovation, and sustainability initiatives to enhance long-term supplier partnerships.
4. Support supplier PO and contract renewal or termination processes by reviewing performance and compliance data and coordinating transition or exit plans as needed to ensure business continuity and maintain supplier compliance.

Procurement Reporting & Continuous Improvement

1. Support the preparation and distribution of monthly procurement performance reports by collecting and developing spend, savings, and supplier performance data to enable management review and decision-making.