Personal Assistant
Pensieve
- Full-Time
- On-site • Jakarta Selatan
- Negotiable
No Sign Up Required!
Job Description
As a Personal Assistant, you will support the CEO and Chairwoman with managing a variety of administrative tasks, ensuring efficient operations and allowing the CEO and Chairwoman to focus on strategic responsibilities.
You can expect to:
- Manage the CEO and Chairwoman's calendar, schedule meetings, and coordinate appointments.
- Screen and manage incoming communications, including emails and phone calls, and respond on behalf of the CEO and Chairwoman when appropriate.
- Organize and maintain files and records, both electronic and physical.
- Arrange travel and accommodations for the CEO and Chairwoman, including detailed itineraries.
- Plan and coordinate events, conferences, and meetings, ensuring all logistical details are handled.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Oversee office supplies and manage budgets related to administrative expenses.
- Ensure the office environment is organized, professional, and efficient.
- Assist with personal matters for the CEO and Chairwoman as needed.
- Handle other ad-hoc duties as assigned.
Requirements
- University degree and/or secretarial qualification would be preferred.
- Ability to communicate effectively, both verbally and in writing, in English
- Attention to detail with good problem solving.
- Ability to work effectively in a fast-paced, deadline-driven environment (including prioritization skills, flexibility toward change, and sense of urgency).
- Significant experience of managing office procedures and working with sensitive business information.
- Analytical & multi-tasker.
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Pensieve is an emerging AI/Deep Tech startup based in Indonesia with a mission to 1,000x human intelligence. Pensieve is committed to innovating in our mission to be Southeast Asia's pioneer in AI-powered digital transformation. With insights and actionable intelligence, we believe government agencies & enterprises can adapt faster and make better critical decisions. We are also exploring the intersection of AI and web3 in the government and enterprise space.
We currently serve clients across Southeast Asia, with teams across Indonesia, Singapore, and India.
