Payroll & Benefit Staff

Job Summary

The Payroll & Benefit Staff is responsible for administering payroll, employee benefits, and compensation programs in compliance with company policies and legal regulations. This role ensures accurate and timely payroll processing, manages benefit enrollments, and supports reward management initiatives to enhance employee satisfaction and organizational efficiency.

Job Description

Payroll & Compensation Administration

1. Execute monthly payroll processing by collecting validated inputs, updating HRIS, and verifying calculations to ensure accurate and timely salary disbursement to all employees.
2. Maintain and update employee compensation data in payroll and HR systems to reflect promotions, salary adjustments, or other relevant changes for accurate record-keeping and compliance.
3. Manage and process payroll taxes including withholding, reporting, and disbursement to comply with statutory obligations and avoid penalties.
4. Handle adjustments, appeals, and corrections related to payroll discrepancies by investigating issues and coordinating with relevant departments to maintain employee trust and payroll integrity.
5. Calculate final pay and benefits for resigned or retired employees, including leave encashment and retirement allowances, to ensure compliance with internal policy and labor laws.
6. Issue tax reporting forms (e.g., Form 1721-A1) for employees annually in compliance with government tax reporting regulations.

Benefits & Employee Entitlement Administration

1. Administer employee social security and medical insurance by registering new hires, updating member data, and ensuring timely premium payments to maintain uninterrupted employee coverage.
2. Deliver other employee benefit programs such as incentive plans, allowances, and wellness-related offerings to enhance employee satisfaction and retention.
3. Process BPJS and pension fund transactions including DPLK or JHT contributions and disbursements to comply with statutory benefits administration.
4. Distribute insurance cards and benefit-related materials to eligible employees to support clear access to entitlements and benefits usage.

Onboarding, Offboarding, and Lifecycle Events

1. Process clearance and offboarding formalities such as asset retrieval, access deactivation, and issuance of separation documentation to ensure structured and secure employee exits.
2. Update HRIS data and payroll records to reflect employee movements including promotions, resignations, or relocations to maintain data accuracy and audit readiness.

Data Integrity and Support Functions

1. Conduct periodic data clean-up and reconciliation across HRIS and payroll systems to ensure consistency and eliminate outdated or incorrect information.
2. Respond to employee payroll inquiries by providing timely and accurate information according to set guidelines to support employee clarity and reduce escalations.
3. Support vendor evaluation and benefits analysis by assisting in tracking utilization, collecting employee feedback, and participating in performance reviews to contribute to continuous improvement of payroll and benefits programs.