Executive Assistant (CEO Office)
AiSensum
- Full-Time
- Hybrid • Jakarta Selatan
- Negotiable
No Sign Up Required!
Job Description
About AISensum
AISensum is a Jakarta-based artificial intelligence solutions company that builds and deploys AI teammates, Daniel, Sasha, and Nadia, for leading enterprises across FMCG, retail, e-commerce, and operations-intensive industries. Our clients include Timezone, Nestlé, P&G, ASICS, and Combiphar. We deliver AI that produces measurable business outcomes, not theoretical demonstrations.
Position Summary
An Executive Assistant to the Founder is a full-time support role designed to expand the Founder's daily execution capacity. The successful candidate will operate as a direct extension of the Founder's office, managing communication flows, conducting time-sensitive research, preparing initial drafts of correspondence, and ensuring rigorous follow-through on all open items.
This is not a calendar-management role; it is an execution-oriented position suited to an individual who thrives in a high-velocity environment.
Job Description
The Executive Assistant will be responsible for the following key areas:
Communication Management
- Draft, review, and dispatch WhatsApp messages to clients and stakeholders on behalf of the Founder, with prior approval and in alignment with the Founder's tone and brand voice.
- Triage incoming messages across channels and ensure timely, accurate responses.
- Maintain a consolidated view of pending replies and outstanding correspondence.
Research and Content Support
- Conduct focused research on topics including LinkedIn content themes, industry trends, competitive intelligence, and client-specific information.
- Prepare first drafts of messages, briefing notes, and content inputs for the Founder's review.
- Compile concise summaries of articles, reports, and meeting material.
Execution and Follow-Through
- Track open action items, decisions, and commitments across the Founder's workstreams.
- Follow up systematically with internal team members, clients, and external partners to ensure completion.
- Manage ad hoc tasks requiring immediate attention or coordination among multiple parties.
On-Site and Travel Support
- Accompany the Founder to client meetings, external events, and off-site sessions as required.
- Provide real-time administrative and logistical support throughout the working day.
Job Specification (Personal Attributes)
The role demands a specific set of personal qualities and working preferences. The ideal candidate will demonstrate:
- Excellent written and spoken English, with the ability to communicate professionally with senior stakeholders and external clients.
- Composure under pressure, including the capacity to receive and act on direct feedback without diminished output.
- Discretion and confidentiality in handling sensitive business and client information.
- Strong organisational discipline, particularly in environments with shifting priorities.
- A bias toward action, prioritising responsiveness and timely execution.
- A coachable, growth-oriented mindset, with a willingness to learn and adapt rapidly.
Performance Expectations (First 90 Days)
- The Founder's response backlog reduced to near zero on a sustained daily basis.
- Outbound communication is dispatched promptly, accurately, and consistently on-brand.
- Zero missed follow-ups across active workstreams and client engagements
- Measurable daily time recovered for the Founder, redirected to higher-value activities
Why This Role Matters
The successful candidate will gain direct, sustained exposure to the operational, strategic, and client-facing functions of a fast-growing artificial intelligence company. The role offers an unusually steep learning curve and access to senior decision-making typically reserved for candidates several years into their careers.
Compensation and Benefits
Competitive base salary aligned with the Jakarta market for entry-level founder's office positions, supplemented by a performance-linked bonus structure tied to execution outcomes. Full details will be discussed at the offer stage.
Requirements
- Bachelor's degree in any discipline. Fresh graduates are welcome to apply.
- 0–2 years of professional or internship experience preferred, but not mandatory.
- Full professional fluency in English (written and spoken) is required. Working proficiency in Bahasa Indonesia is required.
- Proficient use of WhatsApp, Google Workspace (Docs, Sheets, Calendar, Drive), and standard productivity tools. Familiarity with LinkedIn is preferred.
- Full-time engagement with flexibility to be physically present at the Founder's working location on a given day, including travel within Jakarta and occasional travel beyond.
- Indonesian citizenship or a valid right to work in Indonesia.
Tips Menjaga Diri
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AISensum - Agentic AI Teammates for Real Business Impact.
AISensum builds agentic AI teammates, like ROI Daniel, ROT Sasha, and ROQ Nadia, that live inside your workflows and get real work done. We cut admin grunt work, lift ROT (Return on Time), and drive measurable ROI by combining RAG, custom language models (CLMs), edge computing, and workflow automation with human-in-the-loop design.
We design for production: rapid POC → HQ lab testing → field pilots → hardware-software co-design and scaled deployments. That means practical engineering (edge compute, device integrations), strict data privacy/compliance, continuous monitoring to prevent drift, and human override whenever needed. Our approach balances speed with safety: transparency, measurable KPIs, and iterative A/B testing to prove value before scale.
Team + capability: AI scientists, product designers, systems engineers, and domain strategists who build multi-agent systems that coordinate across marketing, sales, and ops. We’ve partnered with Uniqlo, Nestlé, Indofood, Asics, P&G and help SMBs and enterprises across Indonesia, India, and the USA compete smarter.
Values - I.C.A.R.E.
Integrity • Contentment • Agile • Respect • Excellence
What we add that others don’t: human-in-the-loop governance, human-centered design, hardware & edge readiness, clear ROI metrics, and enterprise-grade security & compliance. No hype just measurable outcomes.
