Executive Assistant
Xapiens Teknologi Indonesia
- Full-Time
- On-site • Tangerang Selatan
- Negotiable
No Sign Up Required!
Job Description
About the Role
We are looking for a highly organized, proactive, and discreet Executive Assistant (EA) to provide end-to-end support for our 3 Board of Directors and 6 Chiefs in a dynamic ICT services environment. You will be at the heart of the company’s leadership operations—ensuring smooth scheduling, communication, coordination, and executive productivity.
Key Responsibilities:
A. Executive Support & Calendar Management
- Manage daily calendar, meetings, events, and travel arrangements for 9 top executives.
- Coordinate complex scheduling across time zones and internal/external stakeholders.
- Prioritize executive priorities and alert for any reschedules or conflicts.
B. Meeting & Communication
- Prepare meeting agendas, minutes, and follow-up action trackers.
- Draft professional correspondences and executive summaries.
- Act as liaison between executives and departments/vendors/clients.
C. Administrative Excellence
- Maintain and organize confidential files and executive documents.
- Support preparation of executive presentations, decks, and internal memos.
- Track submission deadlines and assist in performance/progress reporting.
D. Travel & Logistics
- Plan and execute travel itineraries, including visa, tickets, transport, and accommodation.
- Ensure readiness of all documents and materials for business trips.
Requirements
- Min. Diploma or Bachelor’s degree in Business Admin, Communication, or related field
- Min. 5 years in EA/PA role; experience supporting multiple C-level executives
- Fluent in Bahasa Indonesia & English (spoken and written)
- Proficient in MS Office (Outlook, Excel, PPT), Google Workspace, Teams
- High attention to detail, integrity, multitasking, confidentiality
- Experience in tech or ICT industry is a plus
Tips Menjaga Diri
Perusahaan dan Lowongan di Dealls tidak meminta data pribadi, informasi rekening, atau pungutan ketika melamar. Hindari juga lowongan Google Form / Grup Telegram tanpa keabsahan yang jelas.
Xapiens (part of Indika Energy Group) is a strategic technology solutions company with a wide range of products and services.
We support our clients in creating, optimizing, and aligning their digital assets and allow for better collaboration and access across departments, partners, vendors, products, and people.
Our resources contain strong technology talents with mostly more than 5-10 years of expertise and experience in various technology industries.
