Job Description
- Manage complex calendars for executive team members, including scheduling meetings, appointments, and travel arrangements.
- Prioritize and coordinate tasks to ensure effective time management.
- Act as the primary point of contact for internal and external communications on behalf of executives.
- Screen and prioritize emails, calls, and messages to ensure timely responses.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare detailed travel briefs and handle last-minute changes or issues.
- Organize and coordinate executive meetings, including preparing agendas, presentations, and materials.
- Record and distribute meeting minutes, and follow up on action items.
- Draft correspondence, reports, and presentations for the executive team.
- Maintain and organize files, records, and confidential documents.
- Build and maintain strong relationships with stakeholders, clients, and internal teams.
- Represent the executive team in a professional and polished manner.
- Assist in managing special projects and initiatives led by the executive team.
- Monitor progress and deadlines for critical tasks and deliverables.
Requirements
- Proven experience as an Executive Assistant or in a similar role, supporting senior executives.
- Exceptional organizational and multitasking skills, with a strong attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools like Zoom and Slack.
- Strong verbal and written communication skills in English
- Ability to handle confidential information with utmost discretion.
- A proactive, solution-oriented mindset with excellent problem-solving abilities.
- Flexibility and adaptability to work in a fast-paced and dynamic environment.
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About kuubiik
Learn Morekuubiik is a global consulting company with operations in over 150 countries, headquartered in Singapore. We specialize in outsourcing and project-based solutions for all business functions. Our team consists of professionals from every corner of the globe, including Asia, Europe, and the Americas. Renowned brands like Google, TikTok, AEM, HP, TELUS, MyRepublic, and SGS have placed their trust in our services.
Industry
Global Consulting
Location
Singapore, Singapore
Company Size
>100 employees
