Corporate Secretary & Document Control Assistant
PT ITSEC Asia Tbk
- Contract
- On-site • Jakarta Selatan
- Negotiable
No Sign Up Required!
Job Description
1. Corporate Secretary Support & Capital Market Compliance
- Assist in the preparation and organization of Board of Directors Meetings, Board of Commissioners Meetings, and General Meetings of Shareholders (RUPS), including the utilization of eASY.KSEI.
- Draft, manage, and archive Minutes of Meetings (MoM) and other corporate legal documents systematically.
- Assist the Corporate Secretary in preparing mandatory public disclosures, Annual Reports, and Sustainability Reports in accordance with Good Corporate Governance (GCG) principles
- Support the administrative submission of online reporting to regulators such as OJK and IDX via SPE-IDXNet.
- Act as administrative support in liaising with external stakeholders, including Notaries, Stock Administration Bureaus (BAE), and KSEI.
2. Document Control & ISO Audit Readiness
- Act as the central point for managing and controlling all Integrated Management System (IMS) documentation, specifically for ISO 9001, ISO/IEC 27001, and ISO 14001.
- Ensure all ISO manuals, Standard Operating Procedures (SOPs), and records are continuously updated, properly indexed, safely stored, and easily retrievable.
- Maintain strict version control of corporate policies to prevent non-conformity during internal and external surveillance audits.
- Ensure that the company remains 'Audit-Ready' 365 days a year by maintaining flawless document trails.
Requirements
- Bachelor’s Degree (S1) in Business Administration, Law, Management, or a related administrative field.
- Minimum 1-3 years of working experience in Corporate Secretary administration, Document Control, or Compliance Administration. Experience in a Publicly Listed Company (Tbk) is highly preferred.
- Familiarity with capital market reporting portals (e.g., SPE-IDXNet) and e- voting platforms (e.g., eASY.KSEI) is a strong advantage.
- Solid understanding of document control principles, preferably with exposure to ISO 9001 (Quality) and ISO 27001 (Information Security) frameworks.
- Excellent business writing, editing, and archiving skills.
- Proficient in using Microsoft Office Suite and document management systems.
- Capable of handling massive documentation without errors, as audit trails are critical in the cybersecurity industry.
- Proven ability to handle highly sensitive corporate information and support the Whistleblowing/Data Protection ecosystem securely.
- Proactive and able to adapt to fast-paced regulatory changes and operational demands.
- Good command of written and spoken English, given the cross-border nature of the company's operations.
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ITSEC is one of the leading cybersecurity companies in the APAC region, listed on the Indonesian Stock Exchange (IDX), with over 300 employees across five countries. We deliver end-to-end cybersecurity services and solutions, including Consulting Services, Security Solutions Integration, and Managed Security Services. ITSEC provides continuous IT infrastructure protection against multiplying cybersecurity threats and ensures compliance with increasingly demanding data protection and critical infrastructure regulations. Our expertise has been built over a decade of delivering thousands of high-quality cybersecurity projects, providing cutting-edge solutions in collaboration with world-class technology partners across financial, telecommunications, energy, transportation, manufacturing, and other critical industry sectors. We also have extensive experience in helping our customers with fraud prevention, Operational Technology (OT), and Industrial IoT (IIoT) security.
