Administrative Assistant to Marketing Directorate
PT Esensi Solusi Buana (ESB)
- Contract
- On-site • Jakarta Utara
- Negotiable
No Sign Up Required!
Job Description
The Administrative Assistant to Marketing Directorate plays a key supporting role in ensuring the smooth, agile execution of marketing operations, administration, and data coordination. Acting with empathy and a collaborative spirit, this role manages meeting logistics, budget tracking, vendor administration, and market data collection with the utmost honesty and transparency.
What You’ll Do (Responsibilities)
- Agility: Organize and manage the daily administrative activities of the Marketing Directorate with agility, ensuring swift and smooth execution of operational priorities in a dynamic environment.
- Prepare, process, and compile reports, correspondence, and official documentation required for marketing programs and directorate activities, ensuring all information is presented with total honesty and factual accuracy.
- Plan and coordinate meetings, events, and business appointments with empathy for participants' time and needs, seamlessly preparing agendas, materials, and thoughtful logistical arrangements.
- Collect, verify, and maintain accurate marketing data, records, and databases to support transparent decision-making, demonstrating agility in data handling and honesty in data integrity.
- Manage internal and external communications with empathy and clarity by distributing relevant information, tracking correspondence, and ensuring timely, respectful follow-up.
- Process, calculate, and monitor the Marketing Budget into updated Budget Reports, expense claims, purchase orders, and payment documentation with absolute honesty, accountability, and in strict alignment with company policies.
- Review and ensure the accuracy, completeness, and confidentiality of documents and files in accordance with company standards, balancing strict compliance with the agility needed to support the team.
- Collect and organize market research data with an empathic understanding of consumer/market insights, adaptably conducting specific market research based on assigned areas or changing team requests.
Requirements
What Capabilities You’ll Need (Requirements)
- Bachelor's degree in Business Administration, Management, Marketing, or a related field.
- 1+ year of experience in administrative, marketing support, or finance administration roles where honesty in reporting and agility in task-switching were demonstrated.
- Basic skill in Microsoft Word and intermediate skills in Excel; familiarity with Google Workspace is a plus.
- Possessing a proactive, agile attitude, strong empathy for team collaboration, and a mandatory attention to detail and honesty in all operational tasks.
Tips Menjaga Diri
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Established in 2018, ESB is Indonesia’s leading restaurant technology company, empowering the food and beverage industry with innovative, integrated, and easy-to-use digital solutions.
Our comprehensive ecosystem enables businesses to seamlessly manage every aspect of their F&B operations—from front-of-house to back-of-house—so they can focus on what truly matters: delivering great experiences and growing their business.
Whether you operate a small food stall, a bustling café, a cloud kitchen, or a nationwide restaurant chain, ESB provides a unified platform that simplifies operations, enhances efficiency, and drives performance.
Today, ESB proudly partners with some of Indonesia’s most prominent and fast-growing brands, including Starbucks, The People's Cafe, Bakerzin, Kimukatsu, and countless viral restaurants, cafés, and coffee shops across the nation.
At ESB, we live by our core values of Honesty, Empathy, and Agility—building technology with integrity, understanding our customers’ challenges, and adapting swiftly to an ever-changing industry landscape.
Join a growing, fast-paced, and dynamic technology company that’s shaping the future of Indonesia’s F&B industry.
It’s time to grow, learn, and make an impact with us.
#GrowingWithESB
