Admin Team Leader
PT XanhSM Green & Smart Mobility
- Full-Time
- On-site • Jakarta Selatan
- Negotiable
No Sign Up Required!
Job Description
Job Summary:
GreenSM Indonesia is seeking an Admin Team Leader to oversee day-to-day administrative operations, facilities management, general affairs, and office support. Reporting to the HR Manager, this role is responsible for ensuring all administrative activities run efficiently, supporting internal teams, and maintaining a productive work environment. You will lead the admin staff, manage office assets and supplies, handle vendor coordination, and assist with compliance and reporting related to GA and office matters.
Key Responsibilities:
- Supervise and coordinate the work of administrative and general affairs staff.
- Manage office needs including procurement of supplies, utilities, and maintenance services.
- Ensure proper filing, documentation, and recordkeeping of company assets, contracts, and permits.
- Coordinate with vendors, service providers, and building management for facility-related matters.
- Monitor and control inventory of office assets and stationery; ensure timely replenishment.
- Support HR in organizing employee events, onboarding logistics, and office layout arrangements.
- Ensure compliance with health, safety, and workplace regulations.
- Prepare regular reports and documentation for internal use or audit purposes.
- Identify and implement improvements to administrative systems and procedures.
- Support budgeting and cost control for office operational expenses.
Requirements
Requirements:
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum 7-10 years of relevant experience in General Affairs or Office Administration.
- Proven experience in leading a small team or supervising staff.
- Strong organizational, problem-solving, and multitasking abilities.
- Good negotiation and vendor management skills.
- Excellent interpersonal and communication skills.
- Familiarity with procurement processes, office health & safety, and asset management.
- Experience in facility or building management is a plus.
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XanhSM Indonesia: Leading the Way in Sustainable Mobility Solutions
XanhSM Indonesia is part of GSM, an innovative technology firm that offers Vietnam's premier all-electric multi-service platform, now expanding its revolutionary approach to Southeast Asia. We provide reliable and eco-friendly mobility solutions, including electric taxis, motorbikes, and on-demand express services.
Our Mission:
To create a sustainable, green, and convenient transportation ecosystem that empowers communities to embrace a greener, smarter future. We believe in driving positive change and shaping a technologically advanced landscape for everyone.
Key Achievements by GSM in Just One Year:
- Became the second-largest ride-hailing platform in Vietnam, rapidly establishing itself as a leading player.
- Launched a groundbreaking product that has significantly impacted the transportation industry.
- Earned recognition as one of Vietnam's top 10 highlights within its economy.
The Road Ahead:
XanhSM Indonesia is committed to pushing the boundaries of innovation and sustainability in transportation. Join us in our mission to pioneer the future of mobility across the region and contribute to a cleaner, more sustainable environment for all.
Together, we are creating the blueprint for a green and intelligent future.
